A special meeting of the Pepper Ridge Civic Association was held on March 28, 2023, at Delaware Fitness Center. The meeting was attended by five members of the board and 13 community members, constituting a quorum. A summary follows; full minutes are available.
The purpose of this special meeting was to vote in board members including eight district representatives.
The meeting started by introducing the current board members and district representatives. Some of the attendees were interested in open positions, but wanted some information about each position. We started with the District Representatives. District Representatives will represent the district they live in by voting at executive meetings and handing out newsletters to the 22-27 homes in their respective districts. They will be the voice for their neighbors. We reviewed each of the open districts and asked if anyone in that district was interested in becoming their district representative.
We reviewed the positions of the four officers according to the Pepper Ridge Civic Association By-Laws.
In addition it was mentioned that the Association works together as a team. The responsibility to attend to the needs of the neighborhood does not fall on one person. The Association is also here to listen to the ideas of our neighbors and pass it on to the rest of the community such as the Evergreen Waste discount and McDonald Lawn and Landscaping discount when only ten residents sign up. We are looking for a contractor to offer a discount on driveways.
We took a vote on each of the positions. The treasurer and secretary positions were filled, along with representatives from Districts 1, 2, 3, 5, 7, and 8. President and vice presidents positions remain open. Districts 4 and 6 will be covered by volunteers until someone can be voted in at the annual meeting in September.
We thanked everyone for attending. Without their attendance we would not have been able to vote in our officers and representatives. We will continue to work on filling these positions to have a full board.
An email will go out to our representatives and volunteers to discuss a spring cleanup.
The meeting concluded approximately at 7:30 p.m.